Submission Steps

Submissions are handled by Coordinators for a paper or project. These Coordinators assign an Uploader and a Reviewer to each submission after clicking the "Submit" button when they are logged in.

An email is sent to the designated Uploader with a link which gives the privileges to upload a data submission. Once the Uploader thinks their submission is ready for review, they should click the "Notify Reviewer" button.

An email is then sent to the designated Reviewer with a link which assigns the appropriate privileges. The Reviewer needs to mark each table as having "Passed" review before the Coordinator can "Finalise" the submission from their Dashboard. The entire submission will then be published and made searchable in HEPData.

All current submissions are available for a Coordinator, Reviewer, or Uploader to see in their Dashboard.


View Submission Coordinators

Advice for Uploaders


There are a few examples showing submissions in the HEPData YAML format. While the format is simple, we understand that there is always a learning curve to climb.

Our submission repository has details on the format and tools to go from the old HEPData format to the new version.


Submission Format Example Files Conversion Tools Validation Tools



The link below gives more documentation on the submission process and also provides some C++ code to convert .txt files to .yaml files.


DOI

Advice for Reviewers


The HEPData review system is completely self contained. You can have discussions about each data table and its associated plot, as well as approve or reject a data table directly from the interface, which can be accessed by clicking the speech bubble to the right of each data table (provided review privileges have been granted).


The data tables have interactive plots automatically generated given particular data types, so you can also visually query the data to find mistakes in the table.